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Mar 04 2021

Part I: Data Archiving – The Essentials

Businesses are currently facing strict compliance regulations, rising security risks, and an explosive growth of new data. Learn how intelligent data archiving – as an integral part of a modern data-driven enterprise – can help your company to meet these critical challenges. Divided into 3 blog articles, don’t miss the first part to better understand the essentials about data archiving.

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The digital transformation gives rise to an enormous amount of data – which is becoming more and more valuable to businesses – but with this explosive data growth also come stringent compliance requirements, rising security risks, and concerns relating to privacy and compliance, making this one of the biggest challenges that organizations face. In addition, there is an increasing need to protect, retain, access, and analyze this business-critical and valuable data. 

This means that businesses need to find the right balance and interaction between productive, backup, and archive storage, in order to maximize their operational and business efficiency and agility in the hybrid IT infrastructure. Data archives are increasingly becoming an integral part of any modern, multi-tier data protection strategy, both to optimize costs and to mitigate the risk of data loss.

 

Trends and challenges for a data-driven enterprise

  • Data explosion

ImageInternet of Things, artificial intelligence, research and development, online sales, autonomous driving, healthcare data, video games, surveillance, and streaming are only a small cross section of the producers and evaluators of digital data.

The data explosion requires organizations to manage their data across databases, virtual environments, and unstructured records from the edge to the core to the cloud.

While more than 60% of the stored data is inactive, outsourcing this “cold” data to an archive can help reduce the cost of data storage.

 

  • Compliance

ImageLegal and security concerns have become more prominent. Businesses of all sizes are required to retain business data such as invoices, emails, customer and personnel data for a long period in order to comply with regulatory provisions.

Organizations must manage their responses to data privacy and protection legislation to avoid penalties for violating compliance, which include payments for damages, fines, and voided contracts. The use of intelligent data management and analytics tools helps the responsible people to meet audit and compliance requirements.

 

  • Cyberattacks

ImageAs data becomes more valuable to organizations, it is also becoming an increasingly attractive target for theft or malware attacks. In order to be protect companies against such attacks, data protection specialists recommend extending the well-known data protection rule ‘3-2-1’ with an additional offline copy. This new “3-2-1-1” rule effectively mitigates the threat of data loss.

 

 

Definition of data archiving

  • Retrospect

ImageIn the past, archives mainly existed to preserve paper documents which required a lot of space, were difficult to manage, needed protection against fire and water damage, and were very costly. In addition, to find the required document or information could be a time-consuming task. With the increasing number of business processes available in electronic form, companies can now use digital search functions, making it easier to find specific information. It also lowers costs throughout the lifecycle of the information and permanently speeds up administration.

 

  • General

ImageDigital archives are not copies or backups of primary production data, but contain the original data from primary information that is often rarely used, inactive, or cold.

The archiving process moves the original data from costly online storage to low-cost secondary storage for long-term retention. This reduces primary storage requirements and allows businesses to maintain and monetize data that may be required for regulatory or subsequent requirements and analysis, while also protecting the information from modification and thwarting ransomware attacks.

 

  • Difference between backup and archive

ImageData archives are often confused with data backups, which are copies of data. Although both backup and archiving use higher-capacity storage media with lower performance and costs than primary storage, they serve different purposes. Archives act as a data repository for long-term data retention and contain data that is infrequently accessed, but still readily available. On the other hand, backups are secondary copies of active production data and apply to data protection and disaster recovery. Data backup helps businesses to reduce downtime in the event of a disaster or system failure.

 

 

Benefits of data archiving

Cost and volume reduction, compliance, and risk mitigation are some of the data archiving benefits you will see explained in detail in the Data Archiving Part II – don’t miss it!

 

 

Use cases and best practices

Unstructured, archived data has now become the lifeblood of data-driven organizations. In contrast to past practices, nowadays an archive is not only used for compliance or company history, but more and more for data analysis, data mining, and artificial intelligence.

 

 

Conclusion

As digital transformation accelerates, the explosion in data has created many challenges for data-driven enterprises. Increasing compliance regulations, ransomware threats, and data complexity have made data archiving and information governance a strategic imperative for business. Archiving of some data is no longer an obligation – the archiving of data is set to become a fundamental enterprise resource and business enabler for data-driven enterprises. For more on the topic, take a look at the whitepaper Essentials of Data Archiving, The Register article, and don’t miss the Data Archiving Part II (coming soon).

 

Helga Eppig

 

About the Author:

Helga Eppig

International Product Marketing Storage, Fujitsu

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